Rent Board Budget Hearing June 19, 2002 (Revised 5/30/02)

The Rent Board budget will be heard the 19th. The meeting starts at 1 PM in the Board Chambers. Included along with the budget will be discussion of the proposed Rent Board fee of $27 to fund the costs of the operation of the department. The department is proposing to hire one additional clerk to handle new duties as a result of recent Ordinance amendments requiring the recordation of owner move in notices as well as three temporary Administrative Law Judges to help reduce a current backlog of petitions.

 

 

           

The line item of
expenditures follows.

AAO Approved

Target

Proposed

Change

Explanation of Change

FY 2001/02

FY 2002/03

FY 2002/03

(Proposed - Target)

 

 

1,832,080

1,929,000

2,419,551

490,551

The proposed salaries (with COLA ), includes an additional Class 1424, Clerk Typist, $32,985 (0.75FTE) at step 1. The clerk is needed to assist in meeting the upcoming work volume; The addition of step increases, $52,925; the add back of $457,524 attrition savings from prior fiscal year. Class 1023 IS Administrator($79,963) will be deleted. A normal attrition of ($30,211) is anticipated.

Temporary Salaries 005

0

0

187,434

187,434

The department will hire three Temporary, Class 8176, Administrative Law Judge at step 1, (.75 FTE), 62,478 , COLA adjusted to meet increased work volume.

Premium Pay 009

12,627

12,627

12,627

0

These are mandatory premiums that must be paid. Word Processing is paid at $0.9100 per hour. Longevity pay is paid at $40.3000 per hour. Bilingual pay is paid at $0.5000 per hour. There will be no changes. Word processing for Three Class 1446 Secretary ll: 4,698 hrs for $4,275; Longevity Pay for Three Class 2975 Citizens" Complaint Officers:6,264 hours for $1,879 and Two Class 1446 Secretary ll: 4,176 hours for $1,253; Finally Bi-Lingual pay for five Class Citizens" Complaint officers:10,440 hrs for $5,220.

STEP M 001

 

 

 

 

The adjusted COLA amount of $52,925 is included in Permanent salaries above. This amount is for step increases: Two Class 8178, step 4, for $8,465; Six class 8176, step 5, for $18,828; Three class 8176, step 4, for $10,770; One class 8176, step 2, for $3,967; One class 2975, step 5, for $2,767; One class 1446, step 4, for $1,524; One class 1654, step 5, for $2,447; and one class 1458, step 4, for $2,298. The Total of above step increases is $51,066 .

Fringe Benefits 013

477,875

466,333

526,834

60,501

The Controller automatically calculates fringe benefits. The stated department estimate is subject to change.

Overhead 020

60,234

97,382

157,616

60,234

This is the department"s overhead contribution, which is determined by the Controller.

Travel 021

620

620

620

0

This amount is for the manager"s travel costs to the annual Rent Board Conference to be held in Hollywood, CA, during December 2001. The amount will continue unchanged from last fiscal year.

Training 022

2,500

2,500

2,500

0

This is training for the Rent Board staff mediation skills, and will remain unchanged from the previous fiscal year.

Membership Fees 024

2,200

2,200

3,080

880

This funds mandated payment of Bar dues for thirteen Administrative Law Judges and two Senior Administrative Law Judges. An additional $880 increase is necessary for three temporary Administrative Law Judges.

Professional and Specialized Services 027

15,000

15,000

112,240

97,240

The $97,240 increase is for ongoing Rent Board database maintenance of $25,000 and $27,000 for database consulting. An additional $60,000 is for Community Outreach for Capital Improvement petitions . A final $240 is needed to pay for a table copier maintenance agreement. Because there is no departmental IS Administrator to manage the Rent Board Database, the department will continue to contract outside for these critical services. The department"s current Contractor is Aixtek, dba Eaton and Associates. The term for ongoing maintenance and database services with Aixtek will be from 7/01/02 to 6/30/03.

Property Rent 030

145,920

145,920

175,920

30,000

The amount, $145,920, is the annual rent paid for the Rent Board Offices and will remain unchanged. The additional $30,000 represents a one-time cost for partitions in the hearing room to accommodate the new staff.

Rents & Leases Equipment 031

 

0

19,441

19,441

This is the continuation of the 36-month rental agreement between Rent Board and Xerox Corp. for two new copiers . The rental for the new DC 460 copier began on 11/7/01 and for the new DC420 copier begins on 5/1/02. For FY 2002-03, the $19,441 proposed amount includes $5,304 for the DC 420 and $14,137 for the DC460.

Other Current Expenses 035

2,811

2,811

11,687

8,876

Last years" proposed amount, for computer/legal newspaper(545), machine maintenance(566), postage(1,200) and Security camera maintenance(500) for total of $2,811, will be increased by the addition of $2,500 payable to the Arts Commission. This amount is the required 25 % contribution for the Departmental Personnel Officer"s total costs for the use of fax machine, telephone, supplies, and equipment at The Arts Commission. The departmental Personnel Officer serves four City departments including our own department. The department is also requesting an additional $376 to pay for records storage service. Lastly, The department is requesting an additional $6,000 to pay the Assessor /Recorder for Processing/Recording of Owner Move In Evictions, as now mandated by the Board of Supervisors.

Materials and Supplies 040

34,767

34,767

40,999

6,232

The same annual supplies, except for the $4,900 server, from last fiscal year will be requested: Supplies for 36 computers, $3,400; Standard Office supplies, $21,000; Software upgrades for 22 computers, $3,600; Security camera supplies, $200; Audiotapes for hearings $1,667(1,344 tapes X 1.24/ea). The new increases include a tape duplicator, $4,335; three computers $3,600; a fax machine, $1,000 and one table copier, $2,197.

Equipment 060

15,276

15,276

13,000

(2,276)

The department will be purchasing new security equipment of $13,000 in the coming fiscal year. This is a security camera with audio visual, 30 hour tape and panic buttons for 4 hearing rooms.

Equipment Lease Purchase 062

4,951

4,951

0

(4,951)

The first year lease purchase rental previously budgeted in FY 2001-02 is now budgeted and explained in object 031 Rents & Leases above. For now, Purchaser has put the lease purchase contract on a month to month basis as the previous contract was not renewed. The one year estimate is $19,441.

Insurance & Risk Reduction 081CB

1,050

1,050

1,050

0

This amount, providing insurance for the department"s data processing equipment, will remain unchanged.

City Attorney 081CT

177,323

177,323

397,183

219,860

City Attorney"s fee increase of $210,677 is due to the expanding volume of litigation services provided to the Rent Board, and the increased costs of $9,183 for services as a result of MOU increases.

TIS Special Projects 081CZ

810

810

810

0

DTIS provides improvements, upgrades, infrastructure and internal support for City departments. There is no change for now, but the proposed amount may be changed at the discretion of Mayor"s Budget.

ISD Maintenance 081C5

39,102

39,102

60,962

21,860

This service, which is provided by the Department of Telecommunications and Information Services, will have a 26% increase, $10,216, due to reconfiguration of DTIS" expenses. A final $12,000 amount is needed for website database enhancement for the capital improvement petitions.

TIS Telephone 081ET

17,593

17,593

17,189

(404)

The proposed amount, based on DTIS projection of Rent Board"s telephone use, will have a reduction of $404.

DHR Human Resources Mgmt 081HZ

0

0

3,687

3,687

This is a new addition by Human Resources for additional management training.

MGMT Training 081H2

473

473

473

0

This amount is the Department of Human Resources" training estimate for Rent Board"s management staff and the amount will remain unchanged.

HR Worker Comp. 081H3

18,355

18,355

6,404

(11,951)

This amount is for Worker Compensation services for the department. The net reduction of $11,951 is the result of Worker"s Comp. Division"s loss experience, adjusted for payroll changes and one-time extraordinary claim payments.

HR Employee Relations 081H7

0

0

3,024

3,024

This is the Mayor"s addition for Employee Relation"s new request for increased departmental services.

Mayor Youth- Works 081M2

6,900

6,900

9,600

2,700

The Mayor"s Youth Works program provides youth interns to assist City Departments. The Mayor has authorized an additional $2,700 for another intern.

Purchaser Mail 081PM

18,040

18,040

19,844

1,804

This amount, providing mail services, reflects Purchaser Mail Services" Postal rate increase of 10 %.

Purchaser Repro 081PR

30,806

30,806

115,346

84,540

This amount includes a Reproduction/Mail Services Department"s estimate of $ 32,346 ($1,540 increase), a $67,000 increase for new mandated translation of documents and a $16,000 increase in duplication of these documents.

Real Estate Service 081RE

550

550

550

0

These are lease services provided by the Department of Real Estate and the amount will remain the same.

Tax Collector 081TX

137,423

137,423

144,286

6,863

The proposed amount includes the administrative and fringe benefit increases for the Tax Collector Licenses Division that manages the collection of the Rent Board fee.

TOTAL EXPENDITURES

3,055,286

3,177,812

4,463,957

1,286,145

 

*Note: Departments should provide expenditure details by sub-object for Character 081 expenses.